Corporate governance

Whistleblower policy

As a responsible business enterprise and corporate citizen, Cymbria Corporation is committed to conducting its affairs to the highest standards of ethics, integrity, honesty, fairness and professionalism – in every respect, without exception, and at all times. Cymbria takes its reputation very seriously and while reaching our business goals is critical to our success, equally important is the way we achieve them. Our policy on fraud is one of zero tolerance. Therefore we will not tolerate acts by any director, officer, individual or group of individuals representing Cymbria, or engaged in activities on its behalf that are illegal, unethical, misrepresentative, or a violation of any regulation or established company policy.

What to report

Cymbria is responsible for and committed to providing accurate and reliable financial reporting. To support that goal, we have established this communication channel for employees and other stakeholders to report their concerns regarding the integrity of Cymbria accounting, internal accounting controls or auditing matters. Employees may also use this communication channel to report concerns relating to ethical business or personal conduct, integrity and professionalism. This reporting system does not replace the other methods employees or other stakeholders have traditionally used to communicate with Cymbria. You are encouraged to continue using our existing communication channels.

How and where to report

Reporting via email
Cymbria employees and other stakeholders may make disclosures by sending an email to whistleblower@cymbria.com.

You are protected

This reporting system is confidential and anonymous so you should feel comfortable using it. Cymbria employees are protected against termination, demotion or any other adverse consequence to their employment when making a valid report.

Charter of the Board of Directors of Cymbria

Statement of purpose

The Board of Directors (the “Board”) of Cymbria Corporation (the “Corporation”) is elected by the Corporation’s voting shareholders.  The Board is responsible for overseeing the management of the Corporation’s business and affairs.

The Board shall review and reassess the adequacy of this Charter on an annual basis and at such other times as it considers appropriate.

Duties of directors

Pursuant to the Business Corporations Act (Ontario), in discharging his or her duties, each Director shall act honestly and in good faith with a view to the best interests of the Corporation and exercise the care, diligence and skill that a reasonably prudent person would exercise in comparable circumstances.  In determining whether Directors have fulfilled their duties, both procedural and substantive aspects of their conduct are relevant. The procedural aspect requires Directors to make reasonable inquiry into all relevant information available to them (informed decisions) and from a substantive aspect requires decisions to have been made honestly, prudently, in good faith and on reasonable grounds (business judgment rule).

Disclosure of interest in material contract or transaction

Directors are required to disclose to the Corporation, in writing or by requesting to have it entered into the minutes of meetings of the Board, the nature and extent of any personal interest in any material contract or transaction made or proposed with the Corporation.  In the event the Board determines that a conflict of interest exists, then the Director with such conflict shall refrain from voting on any resolution related to such contract or transaction.

Specific duties and responsibilities

In adopting this Charter and in order to carry out its statutory responsibilities within the defined duty of care, the Board shall assume the following principal duties and responsibilities:

  • contribute to the formulation of, and oversee the implementation of the strategic and business operating plans of the Corporation;
  • oversee EdgePoint Investment Group Inc. (the “Manager”) in its capacity as manager and investment advisor of the Corporation;
  • review the Manager’s recommendations regarding major decisions and actions, including acquisitions and divestitures outside of the ordinary course of business, financings and capital expenditures;
  • review key policies developed by the Corporation, the Manager and Investment Advisor on various issues such as ethics, compliance, communications and public disclosures and review and monitor compliance with such policies;
  • retain the auditor for the Corporation;
  • oversee financial reporting and disclosure of the Corporation with a view to obtaining reasonable assurance that
  • the Corporation complies with all applicable laws and regulations of governments, regulatory agencies and stock exchanges relating to financial reporting and disclosure, and
  • the accounting policies and practices, significant judgments and disclosures which underlie or are incorporated in the Corporation’s financial statements are appropriate having regard to the Corporation’s business
  • review and approve the financial statements and review and obtain reasonable assurance as to the integrity of the Corporation’s internal controls and management systems;
  • review and approve any of the following transactions conducted by EdgePoint Wealth Management Inc. (“Wealth Management Company”):
  1. the purchase or acquisition of an asset from a related party;
  2. the sale, transfer or disposition of an asset to a related party;
  3. the lease of property to or from a related party;
  4. the acquisition of a related party through an amalgamation, arrangement or otherwise;
  5. the issuance of a security to a related party, except in respect of share issuances to employees of up to 10% of the equity of Wealth Management Company;
  6. the subscription for a security of a related party;
  7. the assumption or otherwise becoming subject to a liability of a related party;
  8. the borrowing from, or lending to, a related party;
  9. the release, cancellation or forgiveness of a debt owed by a related party;
  10. materially amending the outstanding debt owed by or to a related party; or
  11. providing a guarantee on behalf of a related party.

For these purposes, “related party” shall have the meaning ascribed thereto under applicable securities laws.

The essence of the Board’s responsibility is one of reviewing, overseeing and monitoring to gain reasonable assurance (but not to ensure) that the business and affairs of the Corporation are being conducted properly and effectively.

Corporate governance

The Board is responsible for developing and implementing the Corporation’s overall approach to governance issues.  In connection therewith, the Board shall:

  • review at least annually the size and composition of the Board;
  • review at least annually the compensation of Board members (with management representatives not receiving compensation for acting in a Board capacity);
  • developing corporate governances policies appropriate to the Corporation and monitoring their effectiveness;
  • reviewing proposed annual corporate governance disclosure; and
  • considering and assessing  new nominees to the Board.

Board structure and composition

Membership

The Board shall consist of such members that, from time to time, have an appropriate mix of skills and experience to guide the long-term strategy and ongoing business operations of the Corporation.

The Board shall consist of such number of Directors as the Board may determine from time to time, provided that such number shall be within the minimum and maximum number of Directors set out in the Corporation’s articles of incorporation and giving consideration to the role of the Manager in administering the day to day business of the Corporation.

The Board shall be comprised of a majority of Directors that are independent of the Corporation as determined in accordance with applicable law and regulatory guidelines or standards.

Meetings of the Board

A quorum of the Board shall be a majority of its Members.

The Board shall meet as often as may be required to carry out its duties.

Notice of the principal matters to be addressed at all Board meetings shall be distributed to Directors in advance of each meeting.  In addition, the Directors shall be provided with sufficient materials in order to appropriately consider such matters.

Management and Others at Board Meetings

The Board may request any officer or employee of the Corporation, the Manager, or other outside advisors to attend meetings of the Board or to meet or provide consultations to the Board or any member thereof.

Representatives of the Manager shall normally attend meetings of the Board unless otherwise requested by the Board.

Resolutions

Resolutions of the Board passed at a meeting shall require approval by a simple majority of members voting on such resolution.

Any decision or determination of the Board reduced to writing and signed by all of the members of the Board shall be fully as effective as if it had been made at a meeting duly called and held.

Board committees

The Board may, but need not establish standing committees.  The entire Board shall constitute the governance committees for the purposes of applicable law.

The Board will establish an audit committee comprised of three independent members.

Board confidentiality

Directors shall maintain the absolute confidentiality of the deliberations and decisions of the Board and information received in respect thereof, except as may be specified by the Chair or if the information is otherwise publicly disclosed by the Corporation.

Other advisors

The Board shall have the authority to consider and, if appropriate, approve the engagement of outside advisors at the Corporation’s expense.